Use AI to organize an RFP review—not to invent compliance.

Educational content, not legal or procurement advice, and not an endorsement by any government agency. Solicitation documents and their amendments control.

Choose an appropriate document and tool

Start with a public solicitation. Do not upload restricted, confidential or controlled material unless your organization has authorized the particular tool and data handling. Public availability does not make every inference correct.

A practical prompt

Using only the supplied solicitation and amendments, list submission instructions, mandatory conditions, evaluation topics and delivery obligations. For each item provide the document name, section/page, exact supporting excerpt and an uncertainty note. Separate explicit requirements from your interpretation. If information is missing or conflicting, say so. Do not invent a requirement, citation or answer.

Verify the output

Open each cited passage. Confirm the requirement, context, amendment status and response deadline yourself. Check tables and scanned pages, where extraction can fail. Keep a human reviewer responsible for the final compliance matrix.

A fictional error to catch

An AI summary says “three references required,” but the cited paragraph requests three project examples and describes separate reference-contact fields. Treat those as distinct instructions until a source review resolves them. Do not let a confident summary replace the original language.

Your next action

Test the prompt on one public document and verify five important rows. Record incorrect citations, omissions and uncertainty. This evaluates the review process; it does not certify the proposal.